Executive Administrative Assistant

Job Location: Wickliffe, OH

Job type: Full-Time, Hourly

Type of role: Hybrid / On-Site

About Lubrizol  
The Lubrizol Corporation, a Berkshire Hathaway company, is a specialty chemical company whose science delivers sustainable solutions to advance mobility, improve wellbeing and enhance modern life. Founded in 1928, Lubrizol owns and operates more than 100 manufacturing facilities, sales, and technical offices around the world and has about 8,000 employees. For more information, visit www.Lubrizol.com.

We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.   

Join Our Thriving Team at Lubrizol as an Executive Administrative Assistant

Unleash Your Potential. At Lubrizol we're transforming the specialty chemicals industry and looking for exceptional talent to join us on this journey. If you are ready to join an international company with talent around the world and want to make a real impact, we want you on our team.

Lubrizol is currently looking for a highly motivated, organized and professional Executive Administrative Assistant who will support the Chief Lubrizol Additives Officer and the Chief Technology Officer. The ideal candidate will be a self-starter, have strong critical thinking and communication skills, and be an excellent problem solver.  This role provides an excellent opportunity for an individual who enjoys working in a fast paced, dynamic corporate environment.

What You Will Do:

• Provide full administrative support of the Chief Lubrizol Additives Officer and the Chief Technology Officer and others as needed.
• Communication including composing, editing, managing and documenting correspondence at executive levels.
• Arrange domestic and international travel for leaders as well as visitors.
• Develop itineraries and agendas, and compile documents for travel related meetings (including assisting with passports, visas, and invitation letters).
• Manage expense reports.
• Plan and support meetings onsite and offsite, including arranging all conference room and site details, catering, room setup and managing the agenda. This includes supporting executive meetings both internally and with external executives.
• Maintain, organize and update SharePoint sites. This includes but is not limited to tracking documents within SharePoint and managing contract renewals, and granting access where needed.
• Participate in staff meetings, including drafting meeting minutes and actions.
• Assist hiring managers with onboarding of new employees including assigning office space, ordering of equipment and supplies, creating first week agendas, and granting all necessary access for both security and technology needs.
• Assist managers with the onboarding and offboarding of contractors and temporary workers.
• Create PowerPoint presentations.
• Sort and organize incoming correspondence and meeting requests.
• Partner with other senior and executive admins timely and accurately.
• Complete ad hoc projects as assigned.
• Other duties as assigned including service award acknowledgements, purchase requisition management, records retention coordination, and organizational charts.

Skills That Make A Difference: 

• At least 5 years working as an Executive Administrative Assistant.
• Experience booking travel and coordinating large group meetings.
• Strong proficiency in Microsoft business applications (e.g., Word, Excel, PowerPoint, SharePoint and Outlook).
• Proven experience creating PowerPoint presentations.
• Previous expense management experience.
• Excellent written and verbal communication skills.
• A high degree of responsiveness and independent judgment to plan, prioritize, and organize daily.
• Proven interpersonal skills to interact with senior executives, internal and external business leaders, vendors and guests.
• Demonstrated ability to maintain confidentiality, professionalism, integrity, credibility, trust and support in high pressure situations and with senior leadership staff.
• Bachelor’s Degree preferred.

Perks and Rewards That Inspire:

• Competitive salary with performance-based bonus plans
• 401K Match plus Age Weighted Defined Contribution
• Competitive medical, dental & vision offerings
• Heath Savings Account
• Paid Holidays, Vacation, Parental Leave
• Flexible work environment

Learn more at benefits.lubrizol.com!

Ready for your next career step? Apply today and let's shape the future together! 

It’s an exciting time to be part of Lubrizol. Lubrizol is not staying put. We are continually learning and evolving. Our passion delivers our success — not only for Lubrizol but for those who count on us every day: our employees, customers and communities. 

We work with a relentless commitment to operate safely and responsibly, keeping safety, sustainability, ethics, and compliance at the forefront of everything we do. The well-being of our employees, customers and communities is paramount to our culture and in the way we approach our work.

As a diverse, global team, we work together to solve some of the world’s most pressing challenges. We impact everyday lives through science only Lubrizol can deliver, and we never stop pushing to do it better.

One of the founding principles of The Lubrizol Corporation more than 90 years ago was treating every employee with dignity and respect. That same commitment is only stronger today. 

More than that, we are committed to providing an environment where every employee can be the best they can be, no matter their race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic. 

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