Secretary

About Lubrizol  
The Lubrizol Corporation, a Berkshire Hathaway company, is a specialty chemical company whose science delivers sustainable solutions to advance mobility, improve wellbeing and enhance modern life. Founded in 1928, Lubrizol owns and operates more than 100 manufacturing facilities, sales, and technical offices around the world and has about 8,000 employees. For more information, visit www.Lubrizol.com.

We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.   

PURPOSE:

•Primarily responsible for administrative support to Business/Function directors

•Provide administrative support to function and business teams

RESPONSIBILITIES / ACCOUNTABILITIES:

Secretary for Director of Legal Affairs AP, and Director Procurement AP

•Coordinate and plan schedules: Ensure effective time management for senior leadership by arranging schedules and managing the work calendar.

•Facilitate Travel Arrangements: Plan and manage senior leaders’ travel arrangements to support business needs.

•Handle and track expense reimbursement.

•Per request, draft or update PowerPoint slides for meetings/presentations.

•Edit and maintain Teams Site

•Other tasks assigned by business leaders

Administrator for Pudong Operations Team:

•Receive oversea visitors, take full charge of visiting agenda, including setting up appointments, ground transportation, hotel booking, entertainment, etc.

•Organize team events, including team buildings, workshops, internal trainings, etc.

•Manage expense claim for VP – Global LZAM Operations, and take care of admin affairs for the role when he travels to China

Sales supports for LZA sales team in Pudong:

•Customer activities support – meeting preparation, arranging gifts etc.

•Team activity arrangement - sales meeting, team building, etc.

•Daily sales work support – rolling forecast update, CMIR entry, customer set up, contract filing and documentation.

One team for Pudong secretary team:

•Assist in projects as assigned by line manager

•Perform related duties and responsibilities as required

REQUIREMENTS – EDUCATION, EXPERIENCE, SKILLS:

Education & Experience

•Bachelor’s degree

•Minimum of 3 years solid working experience in a MNC secretarial area

Skills

•Highly proactive and results-oriented

•Excellent communication and coordination skills;

•Fluent in both verbal and written English;

•Good planning and time management skills;

•Willingness to take challenges and can work under pressure

•Attention to details

•Demonstrated ability of organizing events/large conferences 

•Good command of MS office

Ready for your next career step? Apply today and let's shape the future together! 

It’s an exciting time to be part of Lubrizol. Lubrizol is not staying put. We are continually learning and evolving. Our passion delivers our success — not only for Lubrizol but for those who count on us every day: our employees, customers and communities. 

We work with a relentless commitment to operate safely and responsibly, keeping safety, sustainability, ethics, and compliance at the forefront of everything we do. The well-being of our employees, customers and communities is paramount to our culture and in the way we approach our work.

As a diverse, global team, we work together to solve some of the world’s most pressing challenges. We impact everyday lives through science only Lubrizol can deliver, and we never stop pushing to do it better.

One of the founding principles of The Lubrizol Corporation more than 90 years ago was treating every employee with dignity and respect. That same commitment is only stronger today. 

More than that, we are committed to providing an environment where every employee can be the best they can be, no matter their race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic.