HSES Administrative Assistant

​About Lubrizol  
The Lubrizol Corporation, a Berkshire Hathaway company, is committed to enabling a sustainable future. Our unmatched science unlocks immense possibilities at the molecular level, driving sustainable and measurable results to help the world Move Cleaner, Create Smarter and Live Better. Our solutions are used by people every day, improving billions of lives around the world. 

We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life. 

The HSES Administrative Assistant is responsible for providing administrative support in order to ensure effective and efficient processes.

Essential Duties and Responsibilities:

• Provide administrative support for the HSES department
• Schedule and setup meetings and events for HSES department
• Fullfill the role of the site’s Learning Management System (computer based training) Coordinator
  • Maintain curriculum(s)
  • Create and update courses
  • Attend Governance team meetings
  • Assist course owners with new course selections
  • Enter course completion (rosters)
  • Provide employee support (e.g. troubleshooting)
  • Provide reports to meet requests (e.g. audits, driving past due courses)
  • Train employees to provide back-up on administrative duties
• Assist with record management and development of departmental reports
• Order office supplies as needed
• Submit computer access requests for new or transferred employees (using SAFE system)
• Assist in maintaining SharePoint sites for department
• Maintain the HSES department organization chart
• Update and coordinate work instructions, JSA’s, and other documents for the HSES department
• Provide back up support for other administrative assistants in their absence, (e.g. access requests)
• Assistance with meeting planning and set-ups;  co-administrative on-line conference room scheduling (outlook)
• Assistance with travel arrangements and entering of expense reports for emergency responders
• Creation of purchase requisitions in SAP
• Service acceptance of departmental invoices in SAP
• Schedule medical department exams, coordinate medical and wellness events (e.g. mammogram program), and assist with licensing of medical department
• Assist with organizing community and employee events (e.g. cookouts)
• Typing, copying, faxing, filing
• Other duties as assigned

Skills, Experience, and Qualifications:                          

• High School Diploma from an accredited school
• Minimum of 3 years administrative assistant experience
• Proficient with Microsoft Office (Word, Excel, Access and PowerPoint)
• Aptitude to learn quickly; including new technology
• Possess excellent organizational skills
• Possess good communication skills (verbal and written)
• Ability to deliver results and with limited oversight
• Ability to handle multiple projects and priorities
• Ability to maintain a high level of accuracy
• Seeks process improvements
• Resourceful and flexible in accomplishing tasks and solving problems
• Ability to maintain confidentiality of all documents processed and handled; as well as issues discussed and worked on in the department
• Must be a team player and have a positive attitude
• Willing to take on additional responsibilities

Considered A Plus:

• Experience with SAP, Visio, Career Essentials and SharePoint 
• Experience working in a manufacturing environment

Working Conditions:

• Role is based in an office setting but must be willing/able to work in a plant environment as needed by responsibilities
• Must be willing/able to be exposed to inclement weather while moving throughout the plant
• Ability to wear all required PPE, including but not limited to steel toe shoes, hard hat, safety glasses, etc.
• Ability to lift 25 pounds

If you’re interested in the position, we encourage you to apply. Lubrizol is always looking for candidates who embody our cultural beliefs in everything they do. If you’re All In, Lead Decisively, Take Action, Think External, and can Be Courageous, Lubrizol could be the place for you.