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Executive Assistant

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Date: Aug 3, 2022

Location: Wickliffe, OH, US, 44092

Company: Lubrizol Corporation

The Lubrizol Corporation, a Berkshire Hathaway company, is a market-driven global company serving customers in more than 100 countries. We own and operate manufacturing facilities in 17 countries, as well as sales and technical offices around the world. Through our global sales and manufacturing networks, we are able to deliver the products and services our customers need, where and when they need them.
 

ROLE:

 

Responsible for handling routine administrative duties for the department, including the department management team and general staff as needed. Also, a back-up for other administrative assistants on the team.

 

RESPONSIBILITIES:

 

  • Provide administrative support for the department including, but not limited to, presentation preparation, calendar maintenance and take meeting notes.
  • Utilize SAP system for purchase requisitions, service requisitions, maintence work orders, Capital Project time allocations, service acceptances, delivery notifications, new hire/contractor setup and other functions as needed.
  • Coordinate and interface with Purchasing, Finance, Accounting and HR to manage items associated with SAP.
  • Plan and schedule meetings, conferences, teleconference and travel, including, room setup, catering and sending out meeting invites/reminders.
  • Coordinate office moves of current employees and office preparation for new employees.
  • Maintain department organization charts, phone lists, Outlook distribution lists, evacuation list and others as needed.
  • Assign training modules in Career Essentials.
  • Partner across administrative teams to strive for consistency in processes when practical.
  • Order office supplies, including kitchen items and business cards for the department.
  • Coordinate and manage SharePoint sites.
  • Provide backup for other administrative staff in the department.
  • Other tasks as assigned.

 

REQUIREMENTS – EDUCATION, EXPERIENCE, SKILLS:

 

  • High school diploma or equivalent.
  • Minimum five years of administrative and/or secretarial experience or Bachelor’s degree in Business Administration and 1 year administrative and/or secretarial experience.
  • Fluent in oral and written English, and skillful in MS office (Words, Excel, Power Point, Outlook etc.).
  • Excellent communication and interpersonal skills, able to deal with all levels of personnel in a courteous and mature manner.
  • Self-starter with highly effective organizational skills and ability to handle on confidential matters.
  • Demonstrate good judgment independently and make recommendations to solve problems.
  • Ability to multitask.
  • Maintain high ethical standards and confidentiality at all times.
  • Bachelor’s degree with an emphasis business and experience with SAP considered a plus.
     

While headquartered in the United States, Lubrizol is truly a global specialty chemical company.  We have a major presence in five global regions and do business in more than 100 countries. Our corporate culture ensures that Lubrizol is one company throughout the world, but you will find each region is a unique place to work, live and play.

 

Lubrizol is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, race, color, national origin, citizenship, age, religion, marital status, military service, sexual orientation, genetic information, gender identity, or any other characteristic or trait protected by federal, state, or local law.


Nearest Major Market: Cleveland
Nearest Secondary Market: Akron

Job Segment: Administrative Assistant, Executive Assistant, Secretary, SAP, ERP, Administrative, Technology