Executive Administrative Assistant

About Lubrizol  
The Lubrizol Corporation, a Berkshire Hathaway company, is committed to enabling a sustainable future. Our unmatched science unlocks immense possibilities at the molecular level, driving sustainable and measurable results to help the world Move Cleaner, Create Smarter and Live Better. Our solutions are used by people every day, improving billions of lives around the world. 

We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life. 

Position Summary:

Lubrizol is currently looking for a highly motivated, organized and professional Executive Administrative Assistant who will support the Chief Procurement Officer and the Chief Legal Officer.  The ideal candidate will be a self-starter, have strong critical thinking and communication skills, and be an excellent problem solver.  This role provides an excellent opportunity for an individual who enjoys working in a fast paced, dynamic corporate environment.

Essential Responsibilities

• Provide full administrative support of the Chief Procurement Officer and the Chief Legal Officer and other as needed.
• Communication including composing, editing, managing and documenting correspondence at executive levels.
• Arrange domestic and international travel for leaders as well as visitors.
• Develop itineraries and agendas, and compile documents for travel related meetings (including assisting with passports, visas, and invitation letters).
• Manage expense reports.
• Plan and support meetings onsite and offsite, including arranging all conference room and site details, catering, room setup and managing the agenda. This includes supporting executive meetings both internally and with external executives.
• Maintain, organize and update SharePoint sites. This includes but is not limited to tracking documents within SharePoint and managing contract renewals, and granting access where needed.
• Participate in staff meetings, including drafting meeting minutes and actions.
• Assist hiring managers with onboarding of new employees including assigning office space, ordering of equipment and supplies, creating first week agendas, and granting all necessary access for both security and technology needs.
• Assist managers with the onboarding and offboarding of contractors and temporary workers.
• Create PowerPoint presentations.
• Sort and organize incoming correspondence and meeting requests.
• Partner with other senior and executive admins timely and accurately.
• Complete ad hoc projects as assigned.
• Other duties as assigned including service award acknowledgements, purchase requisition management, records retention coordination, and organizational charts.

Qualifications and Experience:

• At least 5 years working as an Executive Administrative Assistant.
• Experience booking travel and coordinating large group meetings.
• Strong proficiency in Microsoft business applications (e.g., Word, Excel, PowerPoint, SharePoint and Outlook).
• Proven experience creating PowerPoint presentations.
• Previous expense management experience.
• Excellent written and verbal communication skills.
• A high degree of responsiveness and independent judgment to plan, prioritize, and organize daily.
• Proven interpersonal skills to interact with senior executives, internal and external business leaders, vendors and guests.
• Demonstrated ability to maintain confidentiality, professionalism, integrity, credibility, trust and support in high pressure situations and with senior leadership staff.
• Bachelor’s Degree preferred.

If you’re interested in the position, we encourage you to apply. Lubrizol is always looking for candidates who embody our cultural beliefs in everything they do. If you’re All In, Lead Decisively, Take Action, Think External, and can Be Courageous, Lubrizol could be the place for you.

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