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Secretary

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Date: Aug 18, 2019

Location: Shanghai, China, CN, 201204

Company: Lubrizol Corporation

BU/Function:  Admin Support

 

Location:  Shanghai Pudong, China

Job Title:  Secretary

 

Reporting to (Job Title):
Executive Assistant

Reporting to the Job Holder(subordinate): none

 

 

PURPOSE:

 

  • Primarily responsible for administrative support to Business/Function directors
  • Provide administrative support to business teams when needed

 

 

RESPONSIBILITIES / ACCOUNTABILITIES:

 

 

  • Plan, budget and schedule business travels and make travel arrangements as well as agenda;
  • Handle and track expense reimbursement;
  • Maintain calendars, schedule meetings and appointments.
  • Effectively and professionally communicate with all levels of the organization and provide proper assistance/information
  • Receive oversea visitors, take full charge of visiting agenda, including setting up appointments, ground transportation, hotel booking, entertainment, etc
  • Edit and maintain SharePoint
  • Organize team events
  • Per request, draft or update PowerPoint slides for meetings/presentations
  • Assist in projects as assigned by line manager
  • Perform related duties and responsibilities as required

 

 

 

 

 

REQUIREMENTS – EDUCATION, EXPERIENCE, SKILLS:

 

 

Education & Experience

  • Bachelor’s degree; Major in English Literature and Business Administration preferred
  • Minimum of 3 years solid working experience in a MNC secretarial area

 

Skills

 

  • Highly proactive and results-oriented
  • Excellent communication and coordination skills;
  • Fluent in both verbal and written English;
  • Good planning and time management skills;
  • Willingness to take challenges and can work under pressure
  • Attention to details
  • Demonstrated ability of organizing events/large conferences 
  • Good command of MS office - Word, Excel, PowerPoint;

 

 

 

COMPETENCIES:

 

 

  • Execution and Planning
  • Open Communication
  • Building Relationships
  • Establishing Trust
  • Analysis
  • Adaptability

 


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