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Part-time Receptionist (50%)

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Date: Apr 7, 2018

Location: Brussels, Belgium, BE, 1160

Company: Lubrizol Corporation

Lubrizol, a Berkshire Hathaway company, is a global market-driven company that combines complex, specialty chemicals to optimize the quality, performance and value of customers' products while reducing their environmental impact. Lubrizol produces and supplies technologies to customers in the global transportation, industrial and consumer markets. These technologies include lubricant additives for engine oils, driveline and other transportation-related fluids, industrial lubricants, and additives for gasoline and diesel fuel. In addition, Lubrizol makes ingredients and additives for home care and personal care products and pharmaceuticals, and specialty materials, including plastics technology and performance coatings in the form of resins and additives. 

 

Summary of responsibilities

As a receptionist, you are the first point of contact for our visitors.

You are also the administrative anchor dealing with office management in multiple aspects and offering timely and pro-active administrative support to the Brussels site.

 

Essential job functions

  1. To create and organize an efficient reception desk, including the responsibility for a tidy and attractive reception area to welcome visitors and direct them appropriately, answering and forwarding incoming phone calls and mail.
  2. To ensure professional and high quality administrative support across the organisation. This includes managing travel arrangements, agendas, meeting rooms and lunches, organising parking allocation.
  3. To act as the “go to” person for all employees with respect to office administration related questions, follow up and coordinate technical interventions with the technical assistance service provider (Veolia).
  4. To keep inventory of office supplies, create purchase orders in SAP and monitor budget of office management costs.
  5. To maintain office security by following safety procedures and controlling access via the reception desk (visitors’ logbook, badges, update evacuation lists).

 

Skills, Qualifications, Experience

  • Degree or certification in Office Management or proven experience in a similar role.
  • Fluency in English, knowledge of Dutch and French (knowledge of other European languages is an asset)
  • Professional attitude and ability to communicate effectively within all levels in the organisation, and with external contacts
  • Customer minded and proactive attitude with commitment to deliver
  • Excellent organizational skills
  • Proficiency in MS Office Suite

 

Lubrizol is present in the Brussels area with two locations and a total of about 100 employees: the Corporate office in Brussels city supports the business with services such as Finance, IT, Procurement, Customer Service, and HR. Louvain-la-Neuve, 25 km east of Brussels hosts an R & D facility of Lubrizol Advanced Materials Personal and Home Care business, where dedicated teams work on innovative applications and Provide technical services for our customers. Brussels is a multicultural center at the heart of Europe, close to all European locations and easily accessible, it has a rich history and many beautiful parks and walks. Lubrizol Brussels is a true reflection of this multicultural environment, with more than 10 nationalities amongst our employees.


Job Segment: Clerical, ERP, Receptionist, Office Manager, Part Time, Technology, Administrative